NOVEMBER 7, 2003

A meeting of the Board of Directors of Rams Hill Community Association was called to order by President Ginny O’Neel at 1:05 p.m. on Friday November 7, 2003, at 1862 Rams Hill Drive, in Borrego Springs, California.

A quorum was established as the following directors were in attendance:

Directors present:                   Ginny O’Neel, Blythe Cavanaugh, Trudy Melvin, Fran Allen & Jean Anderson

Also present:                           Kerin Shugart of Professional HOA Consultants

MINUTES

The minutes of the meeting of the Board of Directors held on October 7, 2003 were reviewed and upon motion made, seconded and carried the minutes were approved as submitted. 

FINANCIAL

The financial report for the period ending October 31, 2003 was reviewed. 

The delinquency report was reviewed.  It was noted that there is one account ready to lien.  The Malouf account was discussed.  Upon motion made and seconded, it was voted to write off the Malouf delinquency. 

Collection Action – It was decided to explore the possibility of sending the Malouf account to a collection agency as a joint venture with the other associations.

OLD BUSINESS

Landscape – The Board interviewed a landscape company interested in bidding the landscape contract for the Rams Hill associations.  After the interview the Board decided that additional bids would be solicited for the landscaping.  The tree trimming was discussed.  An accurate tree count is needed for budgeting purposes.  As the trees mature they become too tall for Pacific Green to trim therefore the count is continually going higher. 

Developer Issue Update – There is no new information regarding the developer.  The dues have been paid for November.   It was noted that the country club is scheduled to open on November 11, 2003.

CC& R Revision – Joel Kriger has been noticed that the Association is going forward with the CC& R Revision.  The Community Association will revise the CC&R’s and ByLaws entirely.

NEW BUSINESS

Reserve Study Review – The 2003 reserve study was reviewed.  It was noted that the Association may like to have a comprehensive study using inflation and estimated interest income done in 2004. Kerin Shugart is to get bids.

2004 Budget – The 2004 draft budget was reviewed.  After much deliberation it was decided that Treasurer Fran Allen and Wes Porter would meet on Saturday November 8, 2003 to finalize the budget.  The reserve allocation was reviewed.  Upon motion made and seconded, it was voted to increase the reserve allocation by $2,000.00 for the next 24 months. 

2004 Delinquency Policy – The delinquency policy for 2004 was reviewed.  Upon motion made and seconded, it was voted to accept the 2004 delinquency policy as presented.

Neighborhood Road Repair – The roads were discussed. It was noted that the street at Roadrunner Drive and Golfcrest Drive has deteriorated due to water exposure from irrigation to the adjacent slope.  Kerin Shugart is to ask Mike Regan to assess the situation and see if anything can be done to alleviate excess water from pooling on the street.  Kerin Shugart is to contact paving company for assessment of streets. 

Exit Gate Rehabilitation – Kerin Shugart reported that SAS Access Systems has been contacted to assess the homeowners exit gate and give a proposal to get the gate operational.  Proposal is to be reviewed at a later meeting.

NEXT BOARD MEETING

The next Board Meeting is scheduled for December 1, 2003 at 1:00 p.m.

ADJOURNMENT

There being no further business to come before the meeting, upon a motion made, seconded and carried, the meeting was adjourned at 3:15 p.m. 

 

                                                                                        Date __________________________   Secretary