OCTOBER 7, 2003

A meeting of the Board of Directors of Rams Hill Community Association was called to order by President Ginny O’Neel at 9:00 a.m. on Tuesday October 7, 2003, at 1862 Rams Hill Drive, in Borrego Springs, California.

A quorum was established as the following directors were in attendance:

Directors present:                   Ginny O’Neel, Blythe Cavanaugh, Trudy Melvin, & Jean Anderson

Also present:                           Wes Porter and Kerin Morales of Professional HOA Consultants

                                               

MINUTES

The minutes of the meeting of the Board of Directors held on May 21, 2003 were reviewed and upon motion made, seconded and carried the minutes were approved as submitted. 

FINANCIAL

The financial report for the period ending September 30, 2003 was reviewed.  It was noted that the year to date retained earnings are at $60,535.50.  Wes Porter went over the year to date expense compared to budgeted amount by line and explained to the Board that there are many areas that are under budget.   After review and upon motion made, seconded and carried the financial report was approved as submitted. 

The delinquency report was reviewed and it was noted that all applicable accounts have received lien letters.  The Oxford Finance balance of $6,237.81 was discussed.  Upon motion made, seconded and carried the balance of $6,237.81 is to be written off. It was noted that the new owner is current on his payments.  The Malouf delinquency was discussed.  It was decided that the Board will consider collection action to be determined at a future meeting.

OLD BUSINESS

Landscape – A lengthy discussion was held regarding the condition of the landscaping.  The contract which is performance based is not being upheld.  The Board agreed it was time to seriously take a look at the expense and solicit bids for landscape maintenance.  Wes Porter explained that he and Mike Regan had done extensive walk throughs over the summer months hoping that the condition would improve.  The Board concurred that the project was still at a level below homeowner expectations. 

Developer Issue Update –It was noted that Western United Life Assurance Company, previously Met West Mortgage Services, is now the owner of record and plan to open the golf course the weekend of November 1, 2003.

Governing Document Revision - Joel Kriger is to be contacted so that Community Association can proceed with document revision. 

NEW BUSINESS

Palm Tree Trimming – The date palms at the front entry are in need of trimming.  Desert View Tree Service has proposed to trim the date palms for $20.00 per tree.  Upon motion made, seconded and carried it was voted to hire Desert View Tree Service to trim the palms at the front entry.

Violations – It was noted that there have been many Community Association rule violations recently.  Motor homes being parked at residences and children driving golf carts are common rule violations especially on weekends.  The Board directed the management company to send violation letters on a case by case basis when reported.

Access Control - Various items relative to the Kiosk were discussed.  After much discussion and upon motion made, seconded, and carried the Board voted to; give each Access Control employee a .50 per hour raise in pay with the graveyard shift starting at a premium wage of $8.50 and at the first of each year a COLA raise will be automatically given. 

The chair in the Kiosk is in need of upholstering.  Kerin Shugart to call Lance’s Upholstery and see if the chair is worth working on.  The sliding glass door at the north of the Kiosk needs to be replaced.  Kerin is to get Ramona Glass to come out and perform work or replace.  Shirts are needed for all staff, Kerin to contact the Pro Shop and see if Rams Hill logo golf shirts can be purchased.  New name plates will be made to hang in Kiosk window, Kerin to contact sign company to create new name plate “on duty” sign.

Kerin Shugart explained that there had been a problem with the exit spike strip.  It was discovered that several spikes were bent and they had been removed to try to repair them.  If they can not be repaired the Board may have to look at another option for the exit side of the homeowner’s gate. 

NEXT BOARD MEETING

The next Board Meeting is scheduled for Thursday November 6, 2003 at 2:00 p.m.

ADJOURNMENT

There being no further business to come before the meeting, upon a motion made, seconded and carried, the meeting was adjourned at 11:00 a.m. 

 

                                                                                                Date __________________________   Secretary