APRIL 18, 2003

A meeting of the Board of Directors of Rams Hill Community Association was called to order by President Ginny O’Neel at 2:00 p.m. on Friday April 18, 2003, at 1862 Rams Hill Drive, in Borrego Springs, California.

A quorum was established as the following directors were in attendance:

Directors present:         Ginny O’Neel, Blythe Cavanaugh, Trudy Melvin, Fran Allen & Jean Anderson

Also present:                 Wes Porter and Kerin Morales of Professional HOA Consultants

MINUTES

The minutes of the meeting of the Board of Directors held on March 31, 2003 & the Organizational Meeting of April 5, 2003 were reviewed and upon motion made, seconded and carried the minutes were approved as submitted. 

FINANCIAL

The financial report for the period ending March 31, 2003 was reviewed.  After review and upon motion made, seconded and carried the financial report was approved as submitted.  Treasurer Allen explained that he had transferred $100,000.00 from the money market account into CD’s with laddered maturity dates.

The delinquency report was reviewed at length. Wes Porter explained the Automatic Clearing House (ACH) system and how it works.  He also reported that he had taken this process over from the bank and is doing the work out of the San Diego office.  During this transition a few problems occurred but they are being worked out.  Some of the delinquencies are due to the ACH problems.

OLD BUSINESS

Developer Issue Update – President O’Neel stated that MetWest may challenge the Malouf bankruptcy.  Kerin Morales stated that the Receiver had indicated that the dues would be paid in May if they were still managing the asset.  After much discussion a plan was put in place in the event the assessments on the developer lots are not paid in May.  Upon motion made, seconded and carried it was voted to create a back-up plan for non-payment of developer dues.  The action taken will be:  to not make the reserve allocation in May and to delay the trimming of the palm trees.

Water Audit –The workshop to discuss the findings of the water audit was scheduled for Wednesday at May 21, 2003 at 2:00 p.m.  Kerin to contact the liaison for each Association.

Access Control Issue – President O’Neel stated that she had talked with Dave Stapleton regarding a night time patrol.  At present there is no night time patrol.  The possibility of a night patrol should be explored at the time of the shift change and to reimburse the staff for mileage. 

Governing Document Revision Proposal – Joel Kriger had indicated that a break would be given if several of the Associations would participate in the revision process. 

NEW BUSINESS

Street Crack Repair Project Bid – The bid from Granite Construction was reviewed. The bid was to perform crack repair work for one day with a two man crew.  The cracks needing the most attention are in the Santa Fe neighborhood on Roadrunner Drive.  This area will be used as a test area.  Upon motion made, seconded and carried the bid from Granite Construction will be accepted in the amount of $1,928.00 for crack repair work.

Tree Trimming – The tree trimming bid is tabled at present.

Correspondence – Recent correspondence was reviewed.

ADJOURNMENT

There being no further business to come before the meeting, upon a motion made, seconded and carried, the meeting was adjourned at 3:35 p.m. 

 

                                                                                                Date __________________________   Secretary